The Performance Evaluation functionality can be accessed by licensed companies/buyers using their customized Enterprise Procurement Exchange (EPX) platforms.

Learn more about EPX features Create New Purchase Requisition Return to ENI Procurement Exchange

Purchase Requisitions developed through the EPX system are customized to match your business practices.

ENI provides automated routing, approval, and archiving of electronic purchase requisitions through the customized Enterprise Procurement Exchange (EPX) platforms. Requisitions can automatically generate an RFP or be developed from a completed request for information, quote or proposal. In addition, requisitions can be uploaded into your financial system to automate your purchase order process.

Expedite and streamline your approval processes today.

Learn more about EPX features Modify/Copy/Amend Purchase Requisition Return to ENI Procurement Exchange

Purchase Requisitions developed through the EPX system are customized to match your business practices.

Electronic requisitions can be routed to any e-mail address for approval and monitored for status. The electronic approval process eliminates lost time and money associated with manual routing and lost requisitions. Purchase Requisitions, once generated, can be copied and amended.

Expedite and streamline your approval processes today.

Learn more about EPX features Generate PR from RFPs and RFQs Return to ENI Procurement Exchange

Purchase Requisitions developed through the EPX system are customized to match your business practices.

Electronic requisitions can be routed to any e-mail address for approval and monitored for status. The electronic approval process eliminates lost time and money associated with manual routing and lost requisitions. Purchase Requisitions can be generated after you have received Supplier Responses from your Requests for Quote or Requests for Proposal.

Expedite and streamline your approval processes today.

Learn more about EPX features PR Approval Return to ENI Procurement Exchange

Purchase Requisitions developed through the EPX system are customized to match your business practices.

Electronic requisitions can be routed to any e-mail address for approval and monitored for status. The electronic approval process eliminates lost time and money associated with manual routing and lost requisitions.

Expedite and streamline your approval processes today.

Learn more about EPX features PR Archiving Return to ENI Procurement Exchange

Purchase Requisitions developed through the EPX system are customized to match your business practices.

Electronic requisition can be archived allowing easy review and retrieval of previous work.

Expedite and streamline your approval processes today.

Learn more about EPX features Create RFP/RFQ/RFI from Purchase Requisition Return to ENI Procurement Exchange

This function allows licensed companies/buyers to quickly create and route a request for proposal, quote, or information from a previously developed purchase requisition – saving your organization time and money spent on unnecessary paperwork. With a click, companies/buyers that take advantage of customized, private Enterprise Procurement Exchange (EPX) platforms can turn a purchase requisition into an RFP, RFQ, or RFI.

Companies/buyers with EPX platforms can develop requests that match specific business practices. ENI can make your electronic RFP look identical to your existing paper RFPs or create a new, streamlined electronic RFP/RFQ. Either way, you save time and money, since you can immediately create requests for products and services from an existing purchase requisition.

ENI also provides automated comparison tools for all responses from your RFPs and RFQs. You decide which bid information is important in order to make and "apples-to-apples" comparison of product and/or service bids, and we streamline the process with a single click.

Learn more about EPX features RFP Archiving Return to ENI Procurement Exchange

All requests - RFPs, RFQs, and RFIs -- developed through a private, customized Enterprise Procurement Exchange (EPX) platform can be automatically archived and retrieved for information or future re-use. With a click, companies/buyers that take advantage of EPX platforms have immediate access to important, historical RFP, RFQ, and RFI information.

Companies/buyers with EPX platforms can develop and access requests that match specific business practices. ENI can make your electronic requests look identical to your existing paper RFPs and RFQs or create a new, streamlined electronic request. Either way, you save time and money, since you can immediately create a request from an existing purchase requisition.

ENI also provides automated routing and approval of electronic purchase requisitions, as well as other customized features, through the EPX platforms.

Expedite and streamline your RFP/RFQ processes today.

Learn more about EPX features Creating New Purchase Orders Return to ENI Procurement Exchange

Companies/buyers that take advantage of customized private Enterprise Procurement Exchange (EPX) platforms can develop purchase orders that match specific business practices. ENI can make your electronic purchase order look identical to your existing paper POs or create a new, streamlined electronic PO. Either way, you save time and money, since you can immediately create a purchase order from an existing purchase requisition, request for proposal/quote, or supplier response.

ENI also provides automated internal routing, approval, and archiving of electronic purchase orders through the EPX platforms. In addition, POs can either be created by your private, secure EPX platform, or they can be generated by and integrated seamlessly with your existing financial system to automate your purchase order process. Once generated, they can be sent electronically to your suppliers.

Expedite and streamline your PO processes today.

Learn more about EPX features Modifying Purchase Orders Return to ENI Procurement Exchange

This function allows companies/buyers to modify, copy, or amend previously created electronic purchase orders.

Companies/buyers that take advantage of customized, private Enterprise Procurement Exchange (EPX) platforms can develop purchase orders that match specific business practices. ENI can make your electronic purchase order look identical to your existing paper POs or create a new, streamlined electronic PO. Either way, you save time and money, since you can immediately create a purchase order from an existing purchase requisition or request for proposal/quote.

ENI also provides automated internal routing, approval, and archiving of electronic purchase orders through the EPX platforms. In addition, POs can either be created by your private, secure EPX platform, or they can be generated by and integrated seamlessly with your existing financial system to automate your purchase order process. Once generated, they can be sent electronically to your suppliers.

Expedite and streamline your PO processes today.

Learn more about EPX features Generating Purchase Orders from Purchase Requisitions Return to ENI Procurement Exchange

This function allows companies/buyers to quickly create and route a purchase order from a previously developed purchase requisition – saving your organization time and money spent on unnecessary paperwork. With a click, companies/buyers that take advantage of customized, private Enterprise Procurement Exchange (EPX) platforms can turn a purchase requisition into a PO.

Companies/buyers that take advantage of customized, private Enterprise Procurement Exchange (EPX) platforms can develop purchase orders that match specific business practices. ENI can make your electronic purchase order look identical to your existing paper POs or create a new, streamlined electronic PO. Either way, you save time and money, since you can immediately create a purchase order from an existing purchase requisition or request for proposal/quote.

ENI also provides automated internal routing, approval, and archiving of electronic purchase orders through the EPX platforms. In addition, POs can either be created by your private, secure EPX platform, or they can be generated by and integrated seamlessly with your existing financial system to automate your purchase order process. Once generated, they can be sent electronically to your suppliers.

Expedite and streamline your PO processes today.

Learn more about EPX features Generating Purchase Orders from RFP/RFQs Return to ENI Procurement Exchange

This function allows companies/buyers to quickly create and route a purchase order from a previously developed request for proposal or request for quote – saving your organization time and money spent on unnecessary paperwork. With a click, companies/buyers that take advantage of customized, private Enterprise Procurement Exchange (EPX) platforms can turn an RFP/RFQ into a PO.

Companies/buyers that take advantage of customized, private Enterprise Procurement Exchange (EPX) platforms can develop purchase orders that match specific business practices. ENI can make your electronic purchase order look identical to your existing paper POs or create a new, streamlined electronic PO. Either way, you save time and money, since you can immediately create a purchase order from an existing purchase requisition or request for proposal/quote.

ENI also provides automated internal routing, approval, and archiving of electronic purchase orders through the EPX platforms. In addition, POs can either be created by your private, secure EPX platform, or they can be generated by and integrated seamlessly with your existing financial system to automate your purchase order process. Once generated, they can be sent electronically to your suppliers.

Expedite and streamline your PO processes today.

Learn more about EPX features Purchase Order Approval Return to ENI Procurement Exchange

ENI provides automated routing and approval of electronic purchase orders through the EPX platforms. With a click, companies/buyers can take advantage of immediate access to approval status of each PO. Once approved, they can be sent electronically to your suppliers.

Expedite and streamline your PO processes today.

Learn more about EPX features Archiving Purchase Orders Return to ENI Procurement Exchange

All purchase orders developed through a private, customized Enterprise Procurement Exchange (EPX) platform can be automatically archived and retrieved for information or future re-use when developing new POs. With a click, companies/buyers that take advantage of EPX platforms have immediate access to important, historical PO information.

Companies/buyers that take advantage of customized, private Enterprise Procurement Exchange (EPX) platforms can develop purchase orders that match specific business practices. ENI can make your electronic purchase order look identical to your existing paper POs or create a new, streamlined electronic PO. Either way, you save time and money, since you can immediately create a purchase order from an existing purchase requisition or request for proposal/quote.

ENI also provides automated internal routing, approval, and archiving of electronic purchase orders through the EPX platforms. In addition, POs can either be created by your private, secure EPX platform, or they can be generated by and integrated seamlessly with your existing financial system to automate your purchase order process. Once generated, they can be sent electronically to your suppliers.

Expedite and streamline your PO processes today.

Learn more about EPX features Invoicing Return to ENI Procurement Exchange

The invoicing module is intended for automated generation and processing of invoice vouchers that are (1) sent by suppliers to buying organizations, or (2) sent to suppliers by buying organizations to be filled out by suppliers and electronically returned, with the purpose of streamlining further invoice generation and routing. Typically an invoice voucher is generated based on information contained in the purchase order. An electronic link to this voucher is sent to the selected supplier, so that he/she can fill in the rest of the invoice data, add appropriate attachments and send it back to the buyer or purchasing officer. These received invoices can be viewed by the buyer, along with all attachments, and then routed for internal approval within the buyer's company. Once approved it will automatically be sent to Accounts Payable for matching, if necessary, and payment. Invoices can also be rejected and sent back to the supplier for revision, or adjusted/modified by the buying organization and processed.

The system provides for the stand-alone generation of electronic invoices or the appropriate coupling of purchase orders and invoices, routing documents for approval, and sending email notifications between buyers and suppliers. The routing functionality allows accepting, rejecting, modifying and archiving of invoices with the associated purchase orders. The invoicing module can be integrated with the company's ERP or a financial system.

Functionality
On the Buyer side the system provides the following major functions:

• Create New Invoice Voucher
• View Received Invoices
• Invoice Approval
• Invoice Archiving

• Filling Invoice Data
• Adding Invoice Attachments
• Submittting Invoice to the Buyer

Expedite and streamline your Invoicing processes today.

Learn more about EPX features Creating New Invoice Voucher Back to Invoicing

With this function the Buyer will fill in the standard header fields of the invoice voucher, that are used for 2 purposes: (1) to associate this invoice with a particular project and/or purchase order, and (2) to provide all the other information that will be needed by the selected supplier to be included in his/her invoice. If a new invoice is created/converted from the Purchase Order, than all the relevant fields are populated automatically, yet leaving the author/buyer and supplier with the opportunity to change any values as needed.

Besides the standard header fields, at this stage the Buyer can define the list of internal approvers for the given invoice, based on established company business policies. This list can be generated from scratch, or it may include individuals from the predefined list of users in the given company. Each approver is identified by the full name, email address, and the rank (order number) in the approval process. Ranking is used for strict sequential sending from one approver to the next one, according to established policies and procedures. Creating the list of approvers can be skipped, and performed later, when the actual invoice is being received and analyzed.

Viewing Received Invoices Back to Invoicing

When the Supplier completes the invoice data input, adds all attachments, and submits it to the system, it is all stored in the system database. At the same time an email notification is sent to the buyer. This notification contains the link to the web page where the list of all received invoices is displayed. Each invoice can be selected and reviewed separately, as well as each of its attached documents.

Besides being able to reach this page from the link in email notification, the buyer can also open this page from the main Procurement Center page, after appropriate login to the system.

At this point the buyer will typically initiate an approval process, by clicking the button 'Send for Approval'. However, before starting the approval process the buyer has an option here to modify the list of approvers, delete some of them, add new approvers, change the order of approval, or even create the whole list anew, if it has not been created before – when the invoice voucher was first created.

Invoice Approval Back to Invoicing

For each invoice, its approval is initiated by sending an email notification to the first/next approver in the approval list. This notification contains the link to the applicable web page where the approval has to be performed. In addition, the same person can login to the system and from the main Procurement Center page access the list of invoices that have been sent to him/her for approval.

Each approver can review the given invoice and all its attachments, and then either accept, reject, or adjust this invoice. A separate field allows entering optional comments for the approval action. If the given invoice is approved, an email notification prompting further approval is sent to the next approver. This process repeats, until all approvers accept the given invoice. If the invoice is adjusted, the comments field must be filled in.

If one of the approvers along the chain rejects this invoice, the process is stopped and email notification with rejection comments is sent to originator – the author of the given invoice voucher. This person can further communicate with the supplier, and reinstate the whole process.

The last person in the routing sequence will typically be the company's Accounts Payable office, which performs a match function, if applicable, and makes payment.

Invoice Archiving Back to Invoicing

Invoice Archiving can be typically performed on the completed, 'closed' invoices (i.e., invoices that have been accepted and paid). The notification of payment will come from the accounting system, if the appropriate integration is in place. Otherwise the appropriate checkmark is set either by the author of invoice voucher, or by the accounting department – as defined by company policies and procedures.

Archived invoices are simply removed from the displayed lists for all involved users. However, a special link allows each user to restore and review all archived invoices, by specifying an appropriate time period. Archived invoices can be used for auditing purposes, management reporting, and as the sources of data for budgeting new projects and purchase orders.

Filling Invoice Data Back to Invoicing

On completion of the project/purchase order, the Supplier receives an email notification from his Buyer, containing the link to the web-page where he/she can see an invoice voucher, provided by the system, with the data related to the rendered services or products. Clicking on this link will open a page where the supplier can enter additional requested data to invoice voucher. The data from this form will be automatically stored in the system database. The supplier can also use his own prepared invoice as an attached document.

Adding Invoice Attachments Back to Invoicing

The web page for completing invoice data contains a section where a supplier can easily add to the given invoice voucher as many attachments as needed. One of the attachments could be the company-specific invoice document itself, if the supplier opts for this alternative. It can also be any document that could be found on the supplier's computer or his/her internal network, including time sheets, expense documents and subcontractor invoices. Attachments are uploaded in the same manner as is done for email; therefore it is easy to do.

Uploaded attachments are stored on the system server, and therefore can always be opened from there and reviewed by the buyers. As opposed to sending attachments via email, this approach saves space on the buyers' machines, but most importantly makes attachments saved in an orderly manner, available for archiving and future reviewing by others (e.g., for the auditing purposes).

Submitting Invoice to the Buyer Back to Invoicing

After completing the invoice data and adding attachments, the supplier is ready to click the button 'Submit' which will complete invoice preparation. It has two important results: (1) all invoice data is stored on the system server, and (2) email notification is sent to the specified address – normally to the author of the invoice voucher, informing him/her of the new invoice being submitted. From here the ball comes onto the buyer territory, where this invoice starts being processed.

Before an invoice is submitted to the buyer, it can be optionally routed for approval within the supplier's company. The rules of routing are similar to those rules on the buyer's side. By default, invoice routing for suppliers is disabled.

Pricing Agreements Return to ENI Procurement Exchange

ENI is working to leverage the power of member companies to negotiate discounted national pricing on horizontal items such as office supplies, fleet vehicles, computers, furniture and other similar products.

These national pricing agreements are available to any licensed company using EPX.

In addition, for companies with a customized Enterprise Procurement Exchange (EPX), ENI can include a company's own pre-negotiated pricing agreements on their secure platform. This feature ensures that all requesters and buyers are aware of and have access to any and all negotiated pricing agreements.
Companies/buyers that take advantage of customized, private Enterprise Procurement Exchange (EPX) platforms can create an electronic invoice template from your Purchase Order that you can send to your suppliers to fill in and return electronically, with the information you need to process that invoice already included. These invoices, with attached supporting documentation, can be received by you electronically, routed for internal approval, approved for payment, and then archived.

Learn more about EPX features Policies, Procedures and Forms Return to ENI Procurement Exchange

Companies with a customized Enterprise Procurement Exchange (EPX) can include any company policies, procedures & forms in this section. This feature ensures that your staff has ready access to any company-specific reference material they may need.

Learn more about EPX features Reports Return to ENI Procurement Exchange

Companies with a customized Enterprise Procurement Center (EPX) can generate a wide variety of metric and cost savings reports. This feature allows you to track and optimize your procurement practices.

Learn more about EPX features Administration Return to ENI Procurement Exchange

Companies with a customized Enterprise Procurement Exchange (EPX) will have designated, administrative access to their secure site as well as procurement reports. This feature helps maintain security and control over your EPX platform.

Learn more about EPX features Enterprise Procurement Exchange Return to ENI Procurement Exchange

Licensed companies/ buyers have the following additional capability. Please call ENI at 1-800-853-7130 for a demonstration.

• Create and send secure online internal Purchase Requisitions through normal email protocol.
• Ability to copy and amend existing RFPs and RFQs for re-use. Ability to compare your supplier quotes.
• Create and send out electronic Purchase Orders, downloaded from Requisitions and/or Supplier responses.
• Create an electronic invoice template from your Purchase Orders that you can send to your suppliers to fill in and return electronically, with the information you need to process that invoice already included.

Through electronic customization that mirrors your current business practices, the Enterprise Procurement Exchange (EPX) enables companies/buyers to streamline buying and quickly capitalize on trading opportunities. EPX securely supports and automates the full buying cycle - helping buying organizations to cut transaction costs, reduce cycle times, and manage supplier relationships for greater economies of scale.

• Utilize best practices in procurement: EPX streamlines and expedites the requisition process, purchase order transmission and management, supplier collaboration, payment and reconciliation.
• Fast, cost-effective implementation: your EPX is customized and pre-configured, dramatically reducing overall cost and risk.
• Save time and money: reduce procurement activity costs by as much as 50% utilizing EPX. From archiving and accessing previously created requisitions, RFQs, and RFPs to managing your operations via metric reporting, benchmarking, and other tools, ENI and EPX provides a turnkey solution.
• Gain instant access to thousands of suppliers: pre-qualify each supplier using the ENI’s standardized online qualification package.
• Electronically create, route and send Purchase Requests for internal approval as well as Requests For Quotes (RFQs), Requests For Proposals (RFPs), or Requests For Information (RFIs) to selected suppliers.
• Receive confidential, online responses to an electronic purchase request, Request For Quote (RFQ), Request For Proposal (RFP) - compliant with public bid/sealed bid requirements if necessary.
• Integrate with existing financial applications including J.D Edwards, Oracle, SAP AG and PeopleSoft.
• Realize the value of e-business without web-based Brokering and Transaction Fees.